Payroll and Timekeeping Clerks

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About the Job

Compile and record employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.

It is also Called

  • Accountant
  • Account Clerk
  • Accounting Assistant
  • Accounting Clerk
  • Accounting Specialist
  • Accounting Technician
  • Attendance Clerk
  • Bonus Clerk
  • Bookkeeper
  • Checkman

What They Do

  • Coordinate special programs, such as United Way campaigns, that involve payroll deductions.
  • Post relevant work hours to client files to bill clients properly.
  • Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance.
  • Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
  • Complete time sheets showing employees' arrival and departure times.
  • Conduct verifications of employment.
  • Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
  • Keep informed about changes in tax and deduction laws that apply to the payroll process.
  • Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
  • Issue and record adjustments to pay related to previous errors or retroactive increases.

Interests

People who work in this occupation generally have the interest code: CE.

This means people who work in this occupation generally have Conventional interests, but also prefer Enterprising environments.

Work Values

People who work in this occupation generally prize Relationships, but also value Support and Achievement in their jobs.

Things They Need to Know

  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
  • Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
  • English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Things They Need to Be Able to Do

  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Speaking - Talking to others to convey information effectively.
  • Time Management - Managing one's own time and the time of others.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Education Required

These occupations usually require a high school diploma.

LMI Region

Wages

In 2013, the average annual wage in Washington was $43,260 with most people making between $29,810 and $59,180

Outlook

0.86%
avg. annual growth

During 2008, this occupation employed approximately 4,290 people in Washington. It is projected that there will be 4,660 employed in 2018.

This occupation will have about 37 openings due to growth and about 103 replacement openings for approximately 140 total annual openings.